HOUSING CHOICE VOUCHER (HCV) SECTION 8 PROGRAM
The Housing Choice Voucher (HCV) Section 8 program is a subsidized housing program which allows qualified participants the opportunity to rent housing units in the private market via federal funds provided to Ithaca Housing Authority by the U.S. Department of Housing and Urban Development (HUD). Ithaca Housing Authority currently administers 1033 Housing Choice Vouchers throughout Tompkins County.
Unfortunately, the need for rental assistance in Tompkins County outweighs the funding that is provided to us from HUD, so therefore IHA uses a waiting list to administer program assistance to qualified applicants as it becomes available.
THE HCV/SECTION 8 PROCESS:
The first step to apply for HCV Section 8 assistance is to complete a preliminary waiting list application.
Public Housing Authorities (PHAs) are permitted to establish local preferences and to give priority to serving families that meet those criteria. HUD specifically authorizes and places restrictions on certain types of local preferences. HUD also permits the PHA to establish other local preferences, at its discretion. The following preferences will be assigned to all IHA HCV Section 8 applicants:
A residency preference for a family that resides in Tompkins County, or includes a family member who works, or has been notified that they are hired to work, in Tompkins County will receive preference over non-local applicants.
Notwithstanding the above, families who are elderly or disabled will be offered housing before other single persons/applicants.
It is very important to provide IHA with any updates that may occur with your mailing address, household composition, or significant income changes while you are on the waiting list. Therefore, if you have any changes to report, please contact our agency to request a “waiting list update form”. Please be aware that if we are unable to reach you via USPS mail, then you may be in jeopardy of being removed from the waiting list.
When your name reaches the top of the waiting list, you will be notified via USPS mail and invited to attend a pre-screening meeting. At that meeting, we will be verifying information regarding your family composition, your income and assets, your status of previous assistance (if any) with a HCV or Public Housing (PH) program, your residency status, and your household’s citizenship or legal immigration status. In addition, we will be conducting a criminal background inquiry for all members of the household age 18 and over.
If you are found to be eligible for HCV Section 8 assistance, then you will be invited to attend a briefing. At that meeting, you will be advised of the HCV program rules and you will be provided with all of the necessary forms required to apply for assistance with a rental unit. In addition, you will be issued a voucher.
The voucher document provides the following information:
- The number of bedrooms you qualify for.
- The dates you can search for housing.
- The list of HCV family obligations while on the program.
Subsidy Standards/Unit Size
IHA will assign the number of bedroom(s) you qualify for based on your family size. The family may select a different size dwelling than what is listed on the HCV voucher, but IHA will apply the payment standard for the smaller of either the bedroom size shown on the voucher or the actual bedroom size of the unit selected by the family. Housing Quality Standards prohibits more than two people per living/sleeping room to avoid overcrowding.
IHA will determine the bedroom size by using the following guidelines:
- Children of the same sex age 12 years of age and older will not be required to share a bedroom.
- Children of the same gender with an age difference exceeding 5 years will be allocated separate bedrooms.
- Children of the opposite sex will not be required to share a bedroom.
- Adults and children will not be required to share a bedroom.
- Foster-adults and children will not be required to share a bedroom with family members.
- Live-in aides will get a separate bedroom.
- Unrelated adults of the same gender (non-spouse, non-co-head) will be allocated separate bedrooms.
Search for Housing
You must submit completed Request for Tenancy Approval (RFTA) forms prior to the expiration of your voucher. Once the RFTA has been submitted, the time of the voucher stops/suspends. If the unit is found unacceptable by IHA, you will be given the remaining time on the voucher from when it was suspended to look for new housing.
To utilize your IHA voucher, you may lease a unit anywhere within Tompkins County under the following conditions:
- The unit must be deemed affordable according to HCV program regulations.
- The rental costs must be reasonable for your area.
- The unit must pass HCV Housing Quality Standards inspection.
Payment standards represent the maximum amount of subsidy that IHA can provide to a family. These payment standards are updated annually in accordance with HUD’s published Fair Market Rent (FMR) prices for Tompkins County.
If you are considering a housing unit where you must pay for utilities, then IHA will have to assign a utility budget (provided by IHA) to determine if the unit will be affordable. Utility charts are updated each year.
When determining if the unit that you have selected is affordable within the HCV program requirements, your assigned caseworker will need to determine what the gross rent of the unit is.
Contract Rent + IHA assigned Utility Budget = Gross Rent
IHA cannot approve a unit if the gross rent (contract rent + utility budget) exceeds the payment standard for families that have $0 income or are receiving public assistance.
HCV regulations prohibit a family from paying more than 40% of their adjusted monthly income towards their family contribution at the time of signing an initial lease. Your assigned caseworker will need to determine what the maximum allowable gross rent is for your household in order to make a final determination of affordability.
How to Calculate Rent Portions
The total tenant payment (TTP) represents the minimum amount a family must contribute towards rent and utilities regardless of the unit selected. The TTP is calculated using a statutory formula created by HUD and individual income information. To calculate TTP, annual adjusted income and annual gross income must be converted to monthly adjusted income and monthly adjusted gross income by dividing the annual figured by 12 months.
TTP is the greater of:
- 30% of monthly adjusted income (gross income – applicable deductions)
- 10% of monthly gross income
- Welfare rent (if your household receives public assistance)
- IHA’s minimum rent amount of $50
The maximum subsidy that IHA can pay in the HCV program is the payment standard minus the TTP. The actual Section 8 subsidy can only be calculated after the family has selected a unit and the gross rent (contract rent + utility budget) is known. The Section 8 subsidy is the lower of:
- The payment standard minus the TTP
- The gross rent minus the TTP
Family Portion of Rent
The family share is the family’s contribution towards the gross rent. The family share may be the TTP or a higher amount, depending on the unit that the family selects.
For a family leasing a unit with a gross rent at or below the payment standard assigned to the family, then the family share will be the same as the TTP. If the family leases a unit with a gross rent above the payment standard for the family, the family share is the TTP plus any amount by which the gross rent exceeds the payment standard.
HCV regulations prohibit a family from paying more than 40% of their adjusted monthly income towards their family contribution at the time of signing an initial lease.
The HUD assigned formula to calculate rent is provided here.
Initial Inspection of Unit
IHA must conduct an initial inspection of the unit you choose to ensure that it meets HCV program standards for quality housing. The housing unit must pass inspection before final approval is given to rent the unit.
You will find more information regarding our inspection process in your briefing folder. We have also included a pamphlet called “A Good Place to Live” in your briefing folder as well. You should use both of those items as guidelines to personally inspect the unit to determine if it is a decent, safe and sanitary unit.
If the unit fails the initial inspection, the landlord will be informed of the failed items and be given time to make the repairs. If the unit does not pass a re-inspection of the unit, then you will be notified of the outcome and advised to find another suitable unit.
Do not sign a lease with the owner until IHA has approved the unit. The HUD tenancy addendum will be attached and included with any lease that you sign.
IHA recommends that you review the “Tenants Rights Guide” provided to you in your briefing folder before signing a lease.
Housing Assistance Payments Contract:
Once IHA has approved the unit, then a Housing Assistance Payments (HAP) Contract will be sent to the owner to sign. The HAP Contract represents a written agreement between IHA and the owner. The contract spells out the owner’s responsibilities under the program, as well as IHA’s responsibilities. Under the HAP contract, IHA agrees to make housing assistance payments to the owner on the participant’s behalf. Those payments will be sent once IHA has received a signed copy of the HAP contract along with a copy of the owner/tenant lease.
ONGOING PROGRAM REQUIREMENTS
Once you become a HCV program participant, IHA must conduct a reexamination of family income and composition at least annually. This includes gathering and verifying current information about family composition, income, and expenses. Based on this updated information, the family’s income and rent must be recalculated.
HUD requires the PHA to inspect each unit under lease at least annually to confirm that the unit still meets Housing Quality Standards (HQS).
Interim Changes (add/remove household members, add/remove income)
Family circumstances may change throughout the period between annual reexaminations. Once you become a HCV program participant, you will be required to report changes with your household composition and income within 10 days. Based on this updated information, the family’s income and rent may need to be recalculated.
A family’s right to move is generally contingent upon the family’s compliance with program requirements. If you would like to transfer from one unit to another with continued HCV assistance, then IHA must verify that you will be leaving your previous owner in good standings with no money owed and with damages which do not exceed normal wear and tear.
Relocation packets may be found here.
Portability is one of the benefits of the HCV program that enables you to use your Section 8 assistance in other cities or states outside of Tompkins County. Portability was created to allow you the freedom to choose which area of the country best suits the needs of your family.
For additional information about how portability works, please click here.
For a list of Public Housing Authorities (PHAs) nationwide, please click here.
PERSONS WITH DISABILITIES
If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our program and services, please contact Ithaca Housing Authority at 607-273-8629.
LIMITED ENGLISH PROFICIENCY
IHA will take affirmative steps to communicate with people who need services or information in a language other than English. Please contact Ithaca Housing Authority at 607-273-8629 if require a LEP accommodation.
MONDAY - FRIDAY
8:30am – 12:00pm
12:30pm – 3:30pm
(Closed for major federal holidays.)
Phone: (607) 273-8629
Fax: (607) 273-5738
After Hours Public Housing Maintenance Emergencies: (607) 882-7656